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Meeting Minutes Collin Faculty Council February 8, 2008
I. Call to Order President Cathy Donald-Whitney called to order the regular meeting of the CCCCD Faculty Council at 1:18 pm on February 8th, 2008 held in Events Center at PRC.
II. Roll Call · Vice President Paula Miller called the Council representative roll A. Absent: none B. Substitutes: 3. Dawn Richardson for Amina El-Ashmawy; David Cullen for Peggy Breedlove; Peggy Brown for Joanne Stevens.
III. Approval of September 2007 Minutes · Secretary Mary Weis began to read the January 11th 2008 meeting minutes. · Donna G. White moved to dispense the reading of the minutes and accept the minutes as distributed. A second to the motion was made by Sonja Andrus. · Motion passed. · One opposition by David Garrison.
IV Treasurer’s Report · Contributions have been made to the Faculty Foundation Scholarship Fund. · $1357.00 has been collected. The amount deposited for the scholarship is $1182. The additional $175 can be used for the scholarship fund for next year · Currently there is $40.31 in the sunshine fund. More money is needed as these funds are used for cards, flowers, and other expenses for the council. Containers will be placed in the division offices for additional monetary contributions. · A take-out container was passed around the room to take up money for the sunshine fund. Approximately $91.00 was collected. · Any future donations for the Foundation will need to be given as cash. Checks received by the Foundation are seen as individual donations and letters are then sent to these individuals to acknowledge their personal contribution. · Receipts for tax purposes will be given for any cash donations to the faculty scholarship.
V. VP’s Report · Paula Miller, along with Dean Wallace, Joe Madden and Dean Bill Blitt, attended an ORP forum. A twenty-two page questionnaire which was given to investment companies who want to be involved in ORP was reviewed. The HR benefits department has the faculty and administrators who are participating in ORP totaling 43 people and those in TSA (tax sheltered annuities) at 91. An informal survey was done at the FC meeting and a majority of the attendees indicated that they were participating in ORP, well over the 43 participants indicated by HR. Paula Miller will have Larry Merrill review HR’s current enrollment numbers of ORP participating members. Additional topics discussed centered on the need for HR procedures to be changed for new hires. The website needs to be more informative regarding ORP vendors. Better organization of ORP vendors and links to specific information can be included. FC representative recommendations included the need for more ORP vendors and more certified representatives for each ORP vendor.
· The Faculty Evaluations Task force will be meeting next Monday February 11th. This task force is made up faculty members nominated by each dean and also includes three deans: Cameron, Tony, and Gaye. A webinar seminar was presented last semester and made available to members of this task force. After reviewing the presentation, the decision was made not to adopt any of the recommendations from the webinar and to move forward by reviewing our own evaluation documents.
VI. President’s Report · Dr. Israel will be the invited guest speaker at the March 7th FC meeting held at SCC in the Conference Center DE. Please think of topics for him to address and send an email to the FC president. A general email will be sent out to the faculty to notify them of this meeting.
· An Academic Planning Team (APT) introductory meeting was held in January with the faculty representatives chosen by the FC president and the new VPPs. Faculty concerns and a date for the general meeting were discussed. The hiring process will be one of the agenda items to be discussed at the next APT meeting on February 14th.
· HR has met with the search chairs and discussed the current search process. HR has given the search chairs and hiring deans more HR responsibilities. For example, HR has developed a brochure discussing benefits for the new hires and this brochure is to be distributed by the dean. Departments must also now do the scheduling for the interview process. All applications are handled through the PATH system. Eventually, we will be writing the job descriptions and become PATH managers. Liability issues can arise, so there is concern regarding the lack of job duties HR currently maintains. No rationale was given for dropping previous HR duties. HR is supposed to do background checks and get transcripts, but currently the application process indicates that transcripts are optional. Given the SACS requirements for credentials, HR needs to make sure that all applicants submit transcripts with their applications.
· The faculty have concerns regarding the hiring process and the selection of search committees. A motion was made by Sam Tullock regarding the current hiring process.
“I move that the Faculty Council affirm the unmistakable principles defined in the Search Committee Guidelines for Administrative and Faculty Positions (as of February 8, 2008) and the equally clear directives contained in the dean’s statements, to the Faculty Council, on January 11, 2008. These documents plainly state that the faculty, within a discipline, will meet and recommend, to the appropriate dean, a diverse group of internal and external committee members. This principle helps preserve due process, egalitarianism, transparency, and the essential role that faculty must play in the employment of new academic colleagues. Furthermore, to ensure the integrity of searches, this principle must characterize the actions of both administration and faculty. I ask that this motion, if approved by the Council, be sent to President Israel, the provosts/vice-presidents, deans, the Academic Planning Team, and all current search committee chairs.”
A second to the motion was made by Kyle Wilkison.
Discussion: Items included the current HR document and how the dean selects the search committee, approves the grid, and selects the chair. The deans are interpreting the word “discipline” differently. Some consider it to be district wide, others as campus based disciplines now that we have restructured. The FC council agreed that faculty need to function as disciplines in a district. An informal poll was taken on the way deans select the search committee and chair. From the input it is clear that there is not consistency among the deans. The search committee document is on the APT agenda for review and the current wording needs to be clarified.
The call to question was made by David Cullen. A second was made by David Garrison. The vote “for” the motion as read by Sam Tullock was conducted. The motion, as read, passed in the affirmative with a majority of 12 out of 18 FC representatives voting. The count for “no” or “abstain” votes was not taken.
· TCCTA synopsis was sent out. Please refer to the FC website for further information.
· The Foundation needs the faculty to decide if they want to have one scholarship recipient or two scholarship recipients. The council decision is to have one scholarship recipient.
· The recommendation from FC P&N Committee was sent out to the representatives. One concern from this committee reflected the idea that non-members can be FC committee chairs and/or members on FC committees. Further discussion by the FC representatives indicated that there is a need to keep the faculty at large involved and to have their input and expertise. The committee chairs are appointed by the council and are responsible to the council. The faculty at large make valuable contributions and have a positive influence and input. The recommendation was made that the faculty at large can participate on FC committees and can be appointed as FC committee chairs.
An additional FCP&N committee recommendation is that all motions that have passed will be posted on the FC website. This recommendation is acceptable to the council and will be implemented.
· The FC president has officially opened the nominations for FC president, FC VP, and FC representatives. Faculty who do not wish to be FC reps must request that their name be removed from the list. The FCP&N committee will decide on the format of the ballots and will send out the ballots. The FC president reminded the council that the FC officers and FC representatives will be working with the administration and will need to move forward in a positive manner to continue the work that has been started.
VIII. Committee reports:
Committee on College Policy: Co-chairs: Barbara Lusk & Mary Milford The committee will review the wording related to any BOT policy regarding hiring.
Committee on Faculty Council Procedures and Nominations Co-chairs: David Garrison & Loren Miller Nothing to report.
Committee on Teaching
and Learning:
Chair:
Sonja Andrus
Committee on
Technology:
Chair:
George Jackson
Committee on the Collin
Community:
Co-Chairs:
John Glass & Donna White There will be a contact person for each campus to collect toiletry items that can be used by various volunteer organizations.
Committee
on Academic Freedom:
Chair:
Kyle Wilkison
IX. COE and ACC updates: · Council on Excellence - Dan Lipscomb a) Travel funds are still available and currently total around $17,000. b) Next week, an email will be sent as a reminder to nominate outstanding faculty. These forms are available on the COE intranet site. Additional announcements will be sent out to the students. The student form was updated to encourage students to submit nominations. The more information that is included for the nominee the better. c) A recommendation from the FC was made regarding the course release for COE chair. Currently the COE chair has one course release each semester. Now that the faculty numbers have grown past the original 50 members to over 300, there is a recommendation that the COE chair receive two course releases in the fall and one course release in the spring.
· All College Council - Dawn Richardson a) The Holiday Wish List distributed $50.00 Wal-Mart gift cards to ten families. b) The ACC bylaws are being reviewed so that there is proper ACC representation. c) The type of award given to recipients for ten years of service is being discussed.
d)
The ACC is
requesting that the role of the night administrator be clarified.
X. Announcements: a) MLK Day on Monday January 21st was a big success. b) Bioterrorism seminar will be held at CPC in April. c) The BOT meeting will be February 26th at CYC.
XI. New Business a) A brown bad lunch will be held at 12 noon in F110 at SCC on Feb 15th. b) A thanks to the FC VP for all her work in getting us food for the meetings.
XII Adjourn · Movement to adjourn was made by Debra St. John. · Second to the motion was made by David Cullen. · Motion passed. · One opposition by David Garrison. · Cathy Donald Whitney adjourned the FC meeting at 2:23 p.m.
Minutes submitted by: Mary Weis, FC Secretary
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